NGTeco TC1 Smart Time Clock Complete Setup Guide

Step 1: Create Organization Account

Figure 1: NGTeco Office Organization Creation Form

This is the first step and the most fundamental step in configuring the attendance system. The organization account is the root entity of the entire system, and all subsequent configurations are based on this.

Operation Steps:

1. Access the NGTeco Office cloud platform and log in
2. Navigate to Organization Management
3. Click the "Create Organization" button
4. Fill in the following required information:
   • Organization Name: Your company or organization's full name
   • Country/Region: Select your country (affects time zone and date format)
   • Contact Information: Administrator email and phone (optional)
5. Click "Save" to complete creation

Step 2: Configure Geographic Location Structure (Sites and Zones)

Figure 2: Site Creation and Timezone Configuration

Sites and Zones are used to define the physical location of the time clock. This hierarchical structure is especially important in multi-location office scenarios.

Why Do You Need Sites and Zones?

• Each TC1 device must be bound to a specific site and zone
• Supports cross-timezone management (different sites can have different time zones)
• Facilitates the generation of location-specific attendance reports
• Enhances device security (devices can only be used in designated locations)

Configuration Order:

Step 3: Add Employee Information

Figure 3: Personnel Information Entry Form

Create employee profiles in the system. This information will be used for attendance records and report generation.

Required Fields:

• Person ID: Unique identifier, employee number recommended
• Name: Last Name and First Name
• Department: Select from previously created departments

Optional Fields:

• Contact phone, email address
• Position, hire date
• Employee photo (recommended for facial recognition comparison)

Step 4: Create Shift Schedule

Figure 4: Visual Clock Interface for Setting Check-In/Check-Out Times

Time Sheets define work time rules for employees. NGTeco Office provides an intuitive clock interface for configuration.

Configurable Items:

• Check-In Time: When employees should arrive
• Check-Out Time: When employees should leave
• Break Duration: Lunch break or other rest periods
• Flexible Time: Allowed late arrival/early departure tolerance
• Recurring Cycle: Weekly, monthly, or custom cycle repetition

Example Shifts:

Step 5: Add Device to System

Figure 5: Device Management Wizard - Serial Number Entry

This step connects the physical hardware (TC1 time clock) to the cloud platform.

Obtain Device Serial Number:

1. On the TC1 time clock, press and hold the ESC button for 3 seconds
2. The screen will display the device's Serial Number
3. Record or take a photo of this serial number

Add Device on Cloud Platform:

1. Go to Device Management
2. Click "Add Device"
3. Enter the serial number
4. Set device name (e.g., "Front Desk Time Clock")
5. Select device type: NG-TC1

Step 6: Bind Device to Physical Location

Figure 6: Bind Device to Specific Site and Zone

This is a security measure to ensure the device can only be used in authorized physical locations.

Binding Steps:

1. Find the newly added TC1 device in the device list
2. Click "Bind Location" or "Configure"
3. Select from the dropdown menu:
   • Target Site
   • Target Zone
4. Save configuration

Step 7: Register Biometric Verification

Figure 7: Fingerprint and Facial Recognition Registration Interface

Configure biometric authentication for employees. This is the core security mechanism of the entire system.

Supported Verification Modes:

• Visible Light Face Recognition:
  • Fast recognition speed (<1 second)
  • Contactless, hygienic, and convenient
  • Recommended for well-lit environments
• Fingerprint Recognition:
  • High recognition accuracy
  • Suitable for harsh environments (factories, warehouses)
  • Recommend enrolling 2-3 fingers as backup

Registration Process:

1. Select the employee to register on the cloud platform
2. Click "Register Verification Mode"
3. Choose verification type (face or fingerprint)
4. Guide the employee to the TC1 device to complete biometric data collection:
   • Face: Look directly at the camera, keep face unobstructed
   • Fingerprint: Place your finger flat on the sensor, repeat 3 times
5. Complete when the system prompts "Registration Successful."

Step 8: Generate and Export Attendance Reports

Figure 8: Timecard Management and Email Report Feature

After system configuration is complete, you can view and export attendance data at any time.

Report Features:

• Real-Time View: View today's clock-in records in "Time Card Management."
• Historical Records: Filter and query by date range
• Email Sending: Automatically send reports to specified email addresses
• Data Export: Supports Excel, PDF, and other formats

Information Included in Reports: